AI Policy
This policy serves as a guideline for the responsible and ethical use of AI within our company Haponey Ltd t/a EthicAIa.com. It reflects our commitment to excellence, integrity, and continuous growth in the AI domain.
This document reinforces our commitment to responsible AI usage, privacy, and the collaborative efforts of humans and technology.
This additionally ensures that all our website users and customers are aware of the need to accept the entire set of policies as a whole, providing a clear and comprehensive understanding of how we operate and interact with data and our users.
1. AI Policy Statement
Our Commitment: We are dedicated to harnessing the power of artificial intelligence (AI) to enhance our consulting services while upholding the highest standards of ethics and responsibility.
2. Integration with Other Policies
2.1. Comprehensive Agreement
Our AI Policy is part of a suite of documents that govern our interactions with clients and website visitors. This suite includes:
- Privacy Policy: Outlines how we collect, use, and protect personal information.
- Cookies Policy: Details our use of cookies and similar technologies for website functionality and user experience enhancement.
- Terms and Conditions: Defines the legal agreements between our company and our clients or website visitors.
2.2. Unified Acceptance
By using our website and services, clients and visitors agree to the following:
1. Holistic Consent: The acceptance of our AI Policy also constitutes acceptance of our Privacy Policy, Cookies Policy, and Terms and Conditions. Together, they form a binding agreement that ensures mutual understanding and compliance.
2. Informed Decision: We encourage all users to read these documents carefully to understand their rights and our obligations. By continuing to engage with our website and services, users acknowledge that they have read, understood, and agreed to these terms in full.
3. Updates and Changes: We may update these policies from time to time to reflect changes in our practices or legal requirements. Users will be notified of significant changes, and continued use of our services will signify acceptance of the new terms.
3. Ethical AI Usage Principles.
We employ AI technologies that are fair, unbiased, and respectful of human rights. Our AI solutions are designed to augment human capabilities and improve decision-making processes.
4. The ART of AI
- Accountability: We hold ourselves accountable for the AI systems we deploy, ensuring they operate as intended and benefit our clients.
- Responsibility: We take full responsibility for the outcomes of our AI tools and continuously monitor their impact.
- Transparency: We maintain transparency in our AI operations, providing clear explanations of how our AI tools function and the decisions they help make. If a piece of content is AI-generated, we clearly indicate it. Our clients deserve to know the origin of the information they receive.
5. Continuous Improvement
We are dedicated to the continuous improvement of our AI tools and practices, embracing new technologies and methodologies that align with our values.
6. Employee Training and Development
We invest in ongoing training and development programs to equip our employees with the knowledge and skills necessary to effectively use and manage AI technologies.
7. Artificial Intelligence Decisions
In our company, we do not use Artificial Intelligence (AI) systems for decision-making; rather, we utilize them to support our administrative processes. AI serves us in the following ways:
Business process optimization: We employ AI to automate routine tasks such as document processing, data analysis, and human resource management. This allows our employees to focus on more creative and strategic aspects of their work.
Data monitoring and analysis: AI systems assist us in analyzing large datasets, identifying trends, and forecasting future events. This enables us to make better-informed business decisions.
Personalized customer service: We leverage AI to analyze customer preferences and tailor our services to their individual needs. This ensures a better user experience on our platform.
Compliance with regulations: AI supports us in monitoring and enforcing compliance with data protection and business ethics regulations. This enables us to operate in accordance with applicable standards.
All these actions are performed under the supervision and clear instructions of Legal Counsel Agata Mazur to ensure that every use of AI is in line with professional ethics and legal requirements. Our goal is to use AI to support human work rather than replace it in the decision-making process.
8.Text Content: Human-Centric Approach
- Human-Crafted Texts: While we utilize AI text generators for various purposes, including drafting reports, articles, and posts, we emphasize a human-centric approach:
- Expert Supervision: Our AI-generated text content undergoes specialist supervision. Our domain experts review and refine the output to ensure accuracy, relevance, and alignment with our clients’ needs.
- Quality Assurance: We meticulously check all AI-generated content against our high standards. Our team ensures that the language, tone, and messaging reflect our company’s ethos.
- Human Touch: Our consultants actively contribute to content creation. Whether it’s a thought leadership piece, a case study, or a blog post, our human touch ensures authenticity and expertise.
9.AI-Generated Images
1. Visual Content: All images displayed on our website are AI-generated. These visuals are created using advanced generative models, ensuring uniqueness and relevance to our content.
2. Diverse Imagery: Our AI-generated images cover a wide range of topics, from business concepts to abstract representations. We believe in the power of visual storytelling and leverage AI to enhance our communication.
10.Non-Usage of Free AI Tools
Quality Assurance: We commit to using only vetted, secure, and licensed AI tools. We carefully review all tool documentation and ensure they meet our quality and ethical standards before use.
11.Compliance with Regulations
We comply with all relevant local and international AI regulations, ensuring our practices are lawful and ethical.
12.Data Security and Privacy
We implement robust security measures to protect the data used by our AI systems, adhering to strict privacy standards and regulations.
13.Personal Data Protection
At our company, we take data privacy seriously. We want to assure our clients and website visitors that we adhere to strict guidelines regarding personal data and AI tools:
1. No Personal Data Shared with AI Tools: We never share any personal data with our AI tools. Whether it’s client information, employee details, or any other sensitive data, our AI systems operate independently of personal information.
2. Privacy by Design: Our AI solutions are designed with privacy in mind. We follow best practices to ensure that any data used for training or inference remains anonymized and secure.
14.Questions and Clarifications
Should you have any questions or require clarification regarding any of the policies, please do not hesitate to contact us at info@ethicaia.com .
Alternatively, you can use our postal address: Haponey Ltd, 6 Petal Place, Coventry, CV2 1DY, UK. If you are an EU resident, please contact our EU Representative as specified in section 4 of Privacy Policy.
We are committed to providing clear and concise information to ensure a transparent and trustworthy relationship with our clients and visitors.