Privacy Policy
This policy serves as a guideline for how your personal data is used and shared online by our company: We at Haponey Ltd t/a EthicAIa.com. We respect and value the privacy of everyone who visits our website and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.
This additionally ensures that all our website users and customers are aware of the need to accept the entire set of policies as a whole, providing a clear and comprehensive understanding of how we operate and interact with data and our users.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of our Privacy Policy is deemed to occur upon your first use of our website. If you do not accept and agree with this Privacy Policy, you must stop using our website immediately.
1. Integration with Other Policies
2.1. Comprehensive Agreement
Our AI Policy is part of a suite of documents that govern our interactions with clients and website visitors. This suite includes:
- Ai Policy: Outlines how we use AI technology.
- Cookies Policy: Details our use of cookies and similar technologies for website functionality and user experience enhancement.
- Terms and Conditions: Defines the legal agreements between our company and our clients or website visitors.
2.2. Unified Acceptance
By using our website and services, clients and visitors agree to the following:
1. Holistic Consent: The acceptance of our Privacy Policy also constitutes acceptance of our Ai Policy, Cookies Policy, and Terms and Conditions. Together, they form a binding agreement that ensures mutual understanding and compliance.
2. Informed Decision: We encourage all users to read these documents carefully to understand their rights and our obligations. By continuing to engage with our website and services, users acknowledge that they have read, understood, and agreed to these terms in full.
3. Updates and Changes: We may update these policies from time to time to reflect changes in our practices or legal requirements. Users will be notified of significant changes, and continued use of our services will signify acceptance of the new terms.
2. Definitions and Interpretation
In this Policy, the following terms shall have the following meanings:
“Controller of your data – We/Us/Our” means: Haponey LTD based in: 6 Petal Place, Coventry, CV21DY, UK with ICO registration number: ZB528665
“Personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to us via our Site. This definition shall, where applicable, incorporate the definitions provided in the UK General Data Protection Regulation (“UK GDPR”); and Data Protection Act 2018.
“Cookie” means a small text file placed on your computer or device by our Site when you visit certain parts of our Site and/or when you use. For details about Cookies we use see our Cookies Policy.
“AI Tools” means AI tools we are using and text and image generator software which we provide for you on our website as a deployer of third party AI Tool Developers an. For details about AI Tools we use and provide see our AI Policy.
3.What Does This Policy Cover?
This Privacy Policy applies only to your use of our website and our educational services.
Our website may contains links to other websites. Please note that we provide such links for your convenience and for informational purposes only. We do not endorse or approve any of the products, services or opinions on such other websites. We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
4. Data Protection Officer / EU Representative
Controller company appoint as a Data Protection Officer and EU Representative:
Agata Mazur – Polish Qualified Lawyer, email: info@dataproexpert.com
EU-Representative:
R. Pr. Agata Mazur (Polish Qualified Lawyer) with address: Street: Widok 89/80, City: Kalisz, Post code: 62-800, Country: POLAND.
5. What Data Do We Collect?
5.1 Where personal data is provided by a EthicAIa.com visitor, the system collects the following pieces of personal information through the web site such as:
- First Name
- Surname
- Email outside of office hours
- Company
- Telephone Number
- Message or query entered by the visitor
5.2 In addition, to ensure that each visitor to any of our websites can use and navigate the site effectively, through third party cookies, we collect the following:
- Technical information, including the IP (Internet Protocol) address used to connect your device to the Internet
- Your login information, browser type and version, time zone setting, browser plug-in types and versions
- Operating system and platform
- Information about your visit, including the URL (Uniform Resource Locators) clickstream to, though, and from our site
5.3 Our cookie policy, which can be viewed from the footer menu, describes in details how we use cookies.
6. Purpose of data processing and Lawful basis.
6.1 We collect personal data from you for one or more of the following purposes:
- To provide you with information that you have requested or that we think may be relevant to a subject in which you have demonstrated an interest
- To initiate and complete commercial transactions with you, or the entity that you represent, for the purchase of products and/or services
- To fulfil a contract that we have entered into with you or with the entity that you represent. In these circumstances it may be your entity, rather than yourself, that has provided us with your personal data
- To ensure the security and safe operation of our websites and underlying business infrastructure
- To manage any communication between you and us
- To administer our website and for internal operations, including troubleshooting, data analysis, testing, statistical and survey purposes
- To improve our website to ensure that content is presented in the most effective manner for you and for your computer
- For trend monitoring, marketing and advertising.
6.2 Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you (e.g. by placing an order with us – art. 6 (1b) UK GDPR / GDPR, or it is necessary for compliance with a legal obligation to which the controller is subject (art. 6 (1c) UK GDPR / GDPR), or it is necessary for the purposes of our legitimate interests – for example, personal data needed to contact you, answer your questions and consult your problem via online meetings or phone, to ensure our website, network and information security (art. 6 (1f) UK GDPR / GDPR), and for our direct marketing purposes on the basis that you have consented to such communication (e.g., when you happy to subscribe our newsletter) (art. 6 (1a) UK GDPR / GDPR).
6.3 You can opt-out of receiving certain promotional or marketing communications from us at any time, by using the unsubscribe link in the emails communications we send.
7. Disclosures for National Security or Law Enforcement
Under certain circumstances, we may be required to disclose your Personal Information in response to valid requests by public authorities, including to meet national security or law enforcement requirements.
8. Data Storage Location
We are a United Kingdom based company and operate web servers hosted in UK. Our hosting provider “Hostinger” adheres to the EU/UK privacy law and ensuring that your data is securely stored and GDPR / UK GDPR compliant. For more information on Hostinger Privacy Policy, please see here: Hostinger Privacy Policy.
9. How Long We Store Your Data?
We only keep your personal data for as long as we need to use it as described above in section 4, and/or for as long as we have your permission to keep it or maximum 6 years after completing your order. Personal data collected for contact purposes will be stored no longer then 12 months from the last contact with you.
10. Security
10.1 We use appropriate technical, organisational and administrative security measures to protect any information we hold in our records from loss, misuse, and unauthorised access, disclosure, alteration and destruction.
Unfortunately, no company or service can guarantee complete security. Unauthorised entry or use, hardware or software failure, and other factors, may compromise the security of user information at any time. Among other practices, your account is protected by a password for your privacy and security. You must prevent unauthorised access to your account and Personal Information by selecting and protecting your password appropriately and limiting access to your computer or device and browser by signing off after you have finished accessing your account.
10.2 If you are using a computer or terminal in a public location, we recommend that you always log out and close the website browser when you complete an online session for your security. In addition, we recommend that you take the following security measures to enhance your online safety:
- When creating a password, we recommend use at least 8 characters with a combination of letters and numbers.
- We recommend you frequently change your password.
- Keep your passwords private. Remember, anyone who knows your password may access your account.
- Avoid using the same password for multiple online accounts.
- We will never ask you to confirm any account or credit card details via email. If you receive such an email claiming to be from Privacy Engine asking you to do so, please ignore it and do not respond and report it to us.
10.3 We use the SSL/HTTPS protocol throughout our site. This encrypts our user communications with the servers so that personally identifiable information is not captured/hijacked by third parties without authorization.
10.4 In case of a data breach, system administrators will immediately take all needed steps to ensure system integrity, will contact affected users and will attempt to reset passwords if needed.
11. How do we share and disclose information to third parties?
11.1 We do not rent or sell your Personal Information to anyone.
11.2 You are not subject to solely automated decisions, including profiling. We use AI Tools, but only in the limited way. For details see our AI Policy.
11.3 EthicAIa.com will use third-party tools to improve and enhance your ability to communicate with us. For example, we use Intercom and HubSpot, which are third party tools to provide you with our web chat services or Mail Chimp to provide you with a newsletter. These third parties may process/transfer your data to countries outside of the E.U. but only in accordance with the relevant legislation and using the appropriate legal mechanisms to safeguard the transfer.
11.4 We control your personal data throughout and assure you that it will only be used for the purpose outlined above. All processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
11.5 In certain circumstances, we may be legally required to share certain data held by us, which may include your personal data, for example, where we are involved in legal proceedings, where we are complying with legal requirements, a court order, or a governmental authority.
12. Security and Links to Other Websites
12.1 Our Site may contain access or links to other websites run by other organisations which we do not control. This policy does not apply to those other websites, so we encourage you to read their privacy policies. We specifically disclaim responsibility for their content, privacy practices and terms of use, and we make no endorsements, representations or promises about their accuracy, content or thoroughness. Your disclosure of personal information to third party websites is at your own risk.
12.2 Google Analytics
We use Google Analytics on our site for anonymous reporting of site usage. So, no personalized data is stored. If you would like to opt-out of Google Analytics monitoring your behavior on our website please use this link: Google Analytics Opt-out.
12.3 Embedded Content
Pages on this site may include embedded content, like YouTube videos, for example. Embedded content from other websites behaves in the exact same way as if you visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. Below you can find a list of the services we use:
12.4 Facebook
The Facebook page plugin is used to display our Facebook timeline on our site. Facebook has its own cookie and privacy policies over which we have no control. There is no installation of cookies from Facebook and your IP is not sent to a Facebook server until you consent to it. See their privacy policy here: Facebook Privacy Policy .
12.5 Twitter
We use the Twitter API to display our tweets timeline on our site. Twitter has its own cookie and privacy policies over which we have no control. Your IP is not sent to a Twitter server until you consent to it. See their privacy policy here: Twitter Privacy Policy .
12.6 Youtube
We use YouTube videos embedded on our site. YouTube has its own cookie and privacy policies over which we have no control. There is no installation of cookies from YouTube and your IP is not sent to a YouTube server until you consent to it. See their privacy policy here: YouTube Privacy Policy.
13. Children
We do not knowingly collect or solicit personal information from anyone under the age of 16
If you are under 16, please do not attempt to register for the Services or send any Personal Information about yourself to us. If we learn that we have collected Personal Information from a child under age 16, we will delete that information as quickly as possible. If you believe that a child under 16 may have provided us with Personal Information, please contact us at info@ethicaia.com.
14. Your Data Subject Rights
14.1 As a data subject, you have the following rights under the UK GDPR, which this Policy and our use of personal data have been designed to uphold:
- The right to be informed about our collection and use of personal data;
- The right of access to the personal data we hold about you;
- The right to rectification if any personal data we hold about you is inaccurate or incomplete;
- The right to be forgotten – i.e., the right to ask us to delete any personal data we hold about you;
- The right to restrict (i.e., prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to us using your personal data for purposes; and
- Rights with respect to automated decision making and profiling.
14.2 If you have any cause for complaint about our use of your personal data, please contact us using the details provided in section 17 and we will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office – https://ico.org.uk/global/contact-us/ or through our EU Representative to EU Country Supervisory Authority.
14.3 This Policy and our internal procedures applicable to employees and associates of the company – always aim to protect your personal data.
15. Your Right to Withhold Information
15.1 You may access certain areas of our website without providing any data at all.
15.2 You may restrict our use of Cookies. You can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device. You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access our Site more quickly and efficiently.
16. How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by us (where such data is held). Please contact us for more details using the contact details below in section 17.
17.Questions and Clarifications
Should you have any questions or require clarification regarding any of the policies, please do not hesitate to contact us at info@ethicaia.com .
Alternatively, you can use our postal address: Haponey Ltd, 6 Petal Place, Coventry, CV2 1DY, UK. If you are an EU resident, please contact our EU Representative as specified in section 4 of this policy.
We are committed to providing clear and concise information to ensure a transparent and trustworthy relationship with our clients and visitors.
18. Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on our Site, and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. We recommend that you check this page regularly to keep up to date.